Privacy Policy

1. Interpretation & Definitions

1.1 Interpretation

The words in this document where the initial letter is capitalized have meanings defined under the following conditions. These definitions shall apply regardless of whether they appear in singular or plural form.

1.2 Definitions

• Account: A unique account created for you to access our services or parts of our services.
• Company: Refers to WorkPermitCloud Limited, the data controller for purposes of GDPR.
• Cookies: Small files stored on your device that track browsing activity.
• Data Controller: The legal entity determining the purposes and means of processing personal data (i.e., WorkPermitCloud Limited).
• Personal Data: Any information relating to an identifiable individual (e.g., name, identification number, location data, etc.).
• Service: Refers to the website and services provided by WorkPermitCloud Limited.
• Service Provider: Third parties processing personal data on behalf of the Company.
• Usage Data: Information automatically collected from the service (e.g., IP address, device type, pages visited).
• You: Refers to the individual or entity using our services.

2. Collecting and Using Your Personal Data

2.1 Types of Data Collected

• Personal Data: Includes name, email address, phone number, address, and other identifiable data such as passport details or bank card statements when necessary.
• Usage Data: Includes information like IP address, browser type, and time spent on specific website pages.
• Payment Data : Collected when you purchase services (e.g., subscription fees), processed by third-party payment processors.

2.2 Use of Your Personal Data

WorkPermitCloud Limited may use personal data for the following purposes:

• To provide and maintain our services: To ensure service continuity, including technical and customer support.
• To manage your account: To enable your registration and use of the service.
• For the performance of a contract: To process transactions related to the purchase of services or goods.
• To contact you: For service-related updates, notifications, or customer support.
• For marketing purposes: To inform you of special offers, services, and events (with your consent).
• For business transfers: In the event of a merger, acquisition, or sale, your data may be transferred as part of the business assets.

2.3 Sharing Your Personal Data

We may share your personal data with third parties in the following cases:

• With Service Providers: For purposes such as analytics, payment processing, and technical support.
• For business transfers: If part of a merger or acquisition, your data may be transferred to the new entity.
• With your consent: We may share your data for any other purposes with your explicit consent.
• To contact you: For service-related updates, notifications, or customer support.
  We ensure that all third-party service providers are bound by GDPR obligations to protect your personal data.

3. Exercising of Your GDPR Data Protection Rights

You have the following rights under GDPR regarding your personal data:

• Right of access: You can request copies of your data.
• Right to rectification: You can request that we correct inaccurate or incomplete data.
• Right to erasure: You can request deletion of your data under certain conditions.
• Right to restrict processing: You can request that we limit the processing of your data.
• Right to object: You can object to the processing of your data under certain circumstances.
• Right to data portability: You can request that we transfer your data to another organization.

You can exercise these rights by contacting us at info@workpermitcloud.co.uk. We may request verification of your identity before processing any requests.

4. Data Retention

WorkPermitCloud Limited will retain personal data only as long as is necessary for the purposes outlined in this policy. We will also retain and use your data to comply with legal obligations, resolve disputes, and enforce agreements.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to monitor the activity on our website and store certain information. Cookies can be session-based (deleted when you close your browser) or persistent (stored on your device until they expire or are deleted).
Types of cookies we use:

• Necessary/Essential Cookies: Enable core functionalities such as security and accessibility.
• Functionality Cookies: Remember your preferences, like login details or language settings.
• Analytics Cookies: Help us analyze website usage and improve our services.

You can manage your cookie preferences by adjusting your browser settings. Please refer to our Cookies Policy for further details.

6. Data Transfers

Your personal data may be transferred to and maintained on computers located outside of your jurisdiction, where data protection laws may differ. WorkPermitCloud Limited will take all steps necessary to ensure your data is treated securely and in accordance with this Privacy Policy.

7. Security of Your Data

We take data security seriously and employ commercially acceptable means to protect your personal data. However, no method of transmission over the internet is completely secure, and we cannot guarantee its absolute security.

8. Links to Other Websites

Our services may contain links to third-party websites. We are not responsible for the privacy practices of those websites. Please review the privacy policies of any third-party sites you visit.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and we will notify you of significant changes via email. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions about this Privacy Policy, you can contact us:

WorkPermitCloud Limited
The Gherkin, Level 28, 30 St. Mary Axe, London, England, EC3A 8BF
Company Registration No: 12909694
Official working hours: Monday to Friday, 10:00 AM to 6:00 PM (excluding bank holidays)
Email: info@workpermitcloud.co.uk
Website: www.workpermitcloud.co.uk