UK Sponsor Licence Compliance
UKVI Compliant HR Software & Sponsor Licence Compliance
Manage your UK sponsor licence obligations with confidence. Work Permit Cloud offers UKVI compliant HR software, sponsorship duty guidance, and compliance audit support.
Purpose-built HR software and compliance advisory for UK businesses holding a sponsor licence. Stay audit-ready, meet your duties, and protect your licence.
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Three services to protect your sponsor licence
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What Is UKVI Compliant HR Software?
For any UK business that holds a sponsor licence, ongoing compliance is not optional, it is a continuous legal obligation. The Home Office does not assess your systems only at application stage; it monitors compliance throughout the full lifespan of your licence, and enforcement has tightened sharply. Between July 2024 and June 2025, 1,948 sponsor licences were revoked in the UK, more than double the figure from the year before. With HMRC payroll data now being shared directly with UKVI, discrepancies between what you report and what your payroll shows are flagged automatically in 2026.
Our UKVI Compliant HR Software gives licensed sponsors the tools to manage these obligations efficiently and confidently. Rather than relying on manual spreadsheets or calendar reminders, a purpose-built compliant HR system centralises all sponsored worker records, automates visa and permission expiry alerts, tracks right-to-work checks, and keeps every employee file audit-ready, all aligned with current Home Office requirements. For official sponsor guidance, see Sponsor a worker on GOV.UK.
Purpose-Built for Sponsor Compliance
Built specifically for UK sponsor licence holders, covering Appendix D record-keeping, SMS reporting deadline alerts, and visa expiry tracking all in one system.
Always Audit-Ready
Every sponsored worker file is structured exactly as UKVI expects, so when a Home Office compliance officer arrives, announced or unannounced, you are prepared.
March 2026 Update Ready
Our system is updated to reflect the new March 2026 Appendix D requirement for sponsors to retain evidence that all sponsored workers have been informed of their UK employment rights.
Software alone is only part of the picture. Sponsor licence holders must also ensure their key personnel, particularly the Authorising Officer, Key Contact, and Level 1 Users, fully understand and discharge their legal sponsorship duties. These include reporting specific changes to UKVI via the Sponsor Management System (SMS) within defined timeframes, conducting right-to-work checks for all employees, maintaining detailed personnel records, and monitoring sponsored workers' attendance, job duties, and employment status on an ongoing basis. Failing to meet these obligations, even unintentionally, can result in your licence being downgraded to a B-rating, suspended, or revoked entirely.
Work Permit Cloud supports UK employers across three connected compliance services. Our UKVI-compliant HRMS (WpcHR) is purpose-built for sponsor licence holders. Our Sponsorship Duties service ensures your team understands exactly what the Home Office expects. And our Home Office Compliance Audit preparation service gives you a thorough, independent review of your HR records and processes before a UKVI inspection takes place, announced or unannounced.
For the full official framework of sponsor obligations, read the Workers and Temporary Workers: Sponsor Guidance Part 3 on GOV.UK.
Our Services
Our UKVI Compliance Services
Three connected services to help you hold your sponsor licence with confidence
01
Compliant HR Software
A Home Office compliance visit can arrive with as little as 24 hours notice, or with no notice at all. Our mock audit service reviews your HR systems against UKVI standards, identifies gaps in your records or processes, and prepares you to pass with confidence.
Find Out More02
Sponsorship Duties
Holding a sponsor licence means accepting defined legal obligations. Our advisors ensure your Authorising Officer and key personnel fully understand what the Home Office expects, from timely SMS reporting and right-to-work checks to correct record-keeping for every sponsored worker.
Find Out More03
HO Compliance Audit in UK
Our purpose-built HRMS keeps every sponsored worker's records audit-ready, automatically tracks visa and permission expiry dates, and alerts your HR team to reporting deadlines so you are always prepared for a Home Office inspection.
Find Out MoreNot sure where your compliance gaps are?
Our advisers will review your situation and recommend the right service for your needs.
Our Process
How Our UKVI Compliance Service Works
From initial compliance assessment to ongoing protection, we manage every step for you
01
Get in Touch
Contact our team to tell us about your organisation, how many sponsored workers you hold, and your current HR setup. We will identify where your compliance risks are.
02
Compliance Assessment
We review your existing HR records and systems against UKVI's Appendix D requirements and your SMS reporting history to identify any gaps that could put your sponsor licence at risk.
03
Setup and Training
We onboard your team to WpcHR, migrate your sponsored worker records, and ensure your Authorising Officer and Level 1 Users fully understand their SMS reporting obligations and the new March 2026 worker rights requirement.
04
Ongoing Compliance Support
We provide continuous monitoring, SMS deadline alerts, visa expiry notifications, and regular compliance health checks to keep your sponsor licence secure long-term.
Ready to protect your sponsor licence?
Get in touch today for a free initial compliance assessment.
What Our Client Saying
MD Abdul Khalik Shahib
Google review · 5★
I'm very happy to share that I received my visa approval today for a 2-year extension. A huge thank you to my solicitor for the excellent support, professionalism, and guidance throughout the entire process. Everything was handled smoothly, and I truly appreciated the clear communication and dedication from start to finish. I highly recommend their service to anyone looking for reliable and professional immigration support.
Ahsane Elahi
Google review · 5★
I am incredibly grateful to Work Permit Cloud for their outstanding assistance with my visa process. A massive thank you to Mamun, who was an absolute lifesaver. He tolerated me over the weeks with unmatched patience, calmly and warmly answering every single one of my calls and messages. Highly recommend this company and their phenomenal team!
Im-mr Zakaria
Trustpilot · 5★
Alhamdulillah i got my visa extension thank you very much WPC for helped me and with me throughout this journey. My visa was about to expired before getting an additional cos but you guys took the responsibility and did all the paper work and take the risk and eventually got succeed. Thanks a bunch guys.
FAQ
Common questions
What is UKVI compliant HR software?
UKVI compliant HR software is a purpose-built HR system designed to help UK businesses that hold a sponsor licence meet their ongoing Home Office obligations. It centralises sponsored worker records in line with Appendix D of the sponsor guidance, automates visa and permission expiry alerts, tracks right-to-work checks using the eVisa online service, and maintains audit-ready files for UKVI compliance visits.
Do I need specialist HR software to hold a UK sponsor licence?
Not in the strict legal sense, but generic HR systems not designed around the Home Office's specific Appendix D requirements create significant compliance risk. Records held in spreadsheets or standard HR platforms are frequently incomplete or not structured as UKVI expects, which is one of the most common reasons for sponsor licence suspensions and revocations.
What sponsor licence duties must my HR system support?
Your HR system must support four core areas: (1) Appendix D record-keeping for all sponsored workers, (2) SMS reporting deadlines (10 and 20 working days for different events), (3) ongoing monitoring of workers' visa status and salary compliance, and (4) right-to-work verification using the eVisa online checking service. The March 2026 sponsor guidance update also requires evidence that sponsored workers have been informed of their employment rights. See our Sponsorship Duties page for full detail. For official requirements, read the Sponsor Guidance Part 3 on GOV.UK.
How often does the Home Office carry out sponsor compliance visits?
UKVI compliance visits can take place at any time and are normally unannounced per Home Office guidance. The frequency has increased significantly: 1,948 worker sponsor licences were revoked in the year to June 2025, more than double the previous year. Any employer holding a sponsor licence should treat audit-readiness as a continuous obligation. Our Home Office Compliance Audit preparation service can help you prepare.
What happens if my sponsor licence is revoked?
Revocation of a sponsor licence is severe: all active Certificates of Sponsorship are cancelled immediately, sponsored workers have their visas curtailed to 60 days to find a new sponsor or leave the UK, and the organisation cannot apply for a new licence for a minimum of 12 months. There is no right of appeal; only Judicial Review is available. See our Sponsor Licence Suspension page for further detail.
Can Work Permit Cloud help with both the HR software and compliance advice?
Yes. Work Permit Cloud provides an integrated compliance service: our WpcHR software for day-to-day record management, our Sponsorship Duties advisory service to ensure your team fully understands their obligations, and our Home Office Compliance Audit preparation to get your systems ready for inspection. We have helped over 1,000 organisations achieve and maintain sponsor licence compliance.
Where can I read the official Home Office sponsor duties guidance?
The full sponsor duties framework is set out in Workers and Temporary Workers: Guidance for Sponsors Part 3 on GOV.UK. You can also use the Check a job applicant's right to work online service and the Sponsor Management System (SMS) for day-to-day compliance tasks.
Have a question about your sponsor licence compliance?
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